How to Schedule Meetings with Multiple Participants Using Calendly

Calendly Consultant

Scheduling a meeting with multiple participants can be a challenging and time-consuming process. Coordinating everyone’s schedules and finding a time that works for everyone can be difficult, and even when you do find a time that works, there’s always the risk of someone forgetting or not showing up. Fortunately, there’s an easier way to schedule meetings with multiple participants: Calendly. Calendly is an online scheduling tool that makes it easy to schedule meetings and appointments with multiple participants. In this blog post, we’ll walk you through how to use Calendly to schedule meetings with multiple participants.

Set up your Calendly account

The first step to scheduling meetings with Calendly is to set up your account. Calendly offers a free plan, which is a great place to start if you’re just getting started. To create an account, simply go to the Calendly website and click on the “Sign up for free” button. Follow the prompts to enter your information and create your account.

Create your event

Once you’ve created your account, the next step is to create your event. To do this, click on the “New Event” button in the top right corner of the screen. From there, you’ll be able to choose the type of event you want to schedule (e.g. a meeting, a phone call, a video chat, etc.) and customize the details of the event (e.g. the date, time, duration, location, etc.). You can also set up reminders and notifications to ensure that everyone involved in the meeting is on the same page.

Invite participants

After you’ve created your event, the next step is to invite participants. You can do this by sharing a link to your Calendly event with everyone involved in the meeting. When they click on the link, they’ll be taken to your event page where they can see the details of the event and choose a time that works for them. Once they’ve selected a time, Calendly will automatically add the event to everyone’s calendar and send them reminders leading up to the meeting.

Follow up

Finally, it’s important to follow up with everyone involved in the meeting to ensure that everyone is still on board and that there are no last-minute scheduling conflicts. You can do this by sending a quick email or message a few days before the meeting to confirm the details and make sure that everyone is still available. By taking the time to follow up, you can ensure that your meeting goes smoothly and that everyone is on the same page.

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In conclusion, scheduling meetings with multiple participants can be a headache, but Calendly makes the process a breeze. By setting up your account, creating your event, inviting participants, and following up, you can ensure that your meetings go smoothly and that everyone is on the same page. So the next time you need to schedule a meeting, give Calendly a try – you won’t be disappointed!